Get Everyday Tasks Done Faster with Skyfish

Handle daily communication tasks faster, more securely, and with full control in Skyfish. Here are practical examples of how users and administrators save time every day.

Administrator

Bruger

You need to find the right image for a new campaign

Find campaign images in seconds with organised files, precise tags, and metadata.

Images are tagged with keywords such as mayor, event, cityscape, employees, campaign, and portrait
Tags and metadata make it easy to find images without knowing the folder structure
Search across tags, file name, photographer, description, and folders
Usage notes appear before download and clearly show how images may be used

How you solve the task

You search for “mayor campaign” in Skyfish.

Relevant images appear immediately because administrators previously added accurate tags and metadata.

You open an image and see:

Approved for campaigns across web, social media, and print
Cleared for external communications
Latest version of the file
Active consent registered for people in the image

You can select the image right away and download it with confidence.

Skyfish brings together structure, metadata, usage notes, and consent, so you don’t have to guess or ask around.

Result

Faster image selection. No uncertainty about rights. Safe use of people images. Efficient campaign production across channels.

You need to make event images available to the media

Press images are easy to share in Public Media Gallery – a public gallery with one permanent link, directly connected to Skyfish, so content stays updated and can be shared without extra tools.

Copy the event image folder directly into Public Media Gallery
Add an optional cover image to each folder for a polished presentation
Images become instantly available in a professional online gallery
The gallery can contain multiple folders and subfolders
One permanent link can be shared externally
Journalists can download images whenever needed
No more sending files manually again and again

Only employees with the administrator role can create, edit, and manage the public media gallery.

How you solve the task

Instead of sending downloads one by one, you simply copy the full event folder into Public Media Gallery.

Seconds later, the images are live in the gallery.

You place the gallery link on your organisation’s website in the press section.

Journalists, media contacts, and partners can now always access the latest approved images directly.

Result

Fast publishing of press images. Less manual work. Professional press handling. Always updated image access through one link.

You need to ensure images are used correctly before download

Ensure correct image use by showing clear guidance before files are downloaded.

Add a note directly to one or multiple images
Specify exactly where and how the image may be used
Users see the note automatically before download
Important guidance is shown at the right moment
Risk of misuse is significantly reduced

Employees with the administrator role or users with editing permissions can add download notes.

How you solve the task

You manage your organisation’s visual assets and need one image to be used only for the internal newsletter and intranet.

You select the image in Skyfish and add the note:

For internal newsletter and intranet use only

When a colleague later tries to download the image, the message appears automatically before download.

They now know exactly how the image may be used and avoid using it on the website, social media, or other external channels.

Result

Fewer mistakes. Correct image use. Less internal uncertainty. More control without extra administration.

You need to receive images from a photographer

The photographer uploads directly to Skyfish, so files arrive in the right place immediately.

Share a folder with the photographer through a secure link
Grant upload access to the selected folder
The photographer uploads directly into Skyfish
The photographer only has access to the shared folder
Content lands automatically in your Skyfish drive

How you solve the task

You are waiting for images from a photographer after an event.

You choose the folder Summer Event 2026 in Skyfish and share it with upload access.

The photographer receives the link, opens the folder, and uploads the full image set directly.

You avoid large email attachments, separate transfer links, and manual imports.

Once upload is complete, the files are already in the correct folder and ready for selection, tagging, and internal sharing.

Result

Faster delivery. No manual uploads. Better access control. Images directly in Skyfish and ready to use.

You need to make new images easy to find across the organisation

Organise new images with tags so everyone saves time when searching later.

Add tags directly to one or multiple images
Use keywords such as event, employee, cityscape, portrait, or campaign
Make images searchable across folders and departments
Save time for everyone who needs files later
Create more structure in the image library

Only administrators or users with editing permissions can add tags.

How you solve the task

You have received new images from a construction project.

You select the relevant files in Skyfish and add tags such as:

construction project, renovation, crane, facade, 2026

Later, a colleague needs images for a new website article and finds them quickly through search.

You avoid folders with unclear filenames and ensure files are not dependent on one person knowing where they are stored.

Result

Faster search. Better structure. Less wasted time. More value from new images across the organisation.

You need to remove images quickly after withdrawn consent

The consent tool makes it easy to act fast when someone no longer wants their image to be used.

Find the consent and all linked images in one place
See exactly which files are affected
Stop downloads and further use when consent is no longer valid
Prevent images from being reused without new consent
Maintain a clear internal overview of the change
Reduce GDPR risk and manual errors

Only administrators and users with access to the consent tool can manage consents.

How you solve the task

In Skyfish, you can find the person’s digital consent in the consent overview. Here you can immediately see all images and files linked to that consent.

If consent is withdrawn, it is handled directly in the consent tool. When the consent is no longer valid, the linked images are no longer approved for use.

This means the material cannot be used again without new consent.

You avoid manually searching through drives, folders, old emails, and uncertainty about where the images are stored.