My team needs to be informed about how they are allowed to use images. Can this tool help with that?
Skyfish Consent improves how teams work with images requiring consent by making it clear to all users how a particular image may be used. When viewing an image, users will see one of three icons:
Active consent
Expired consent
No consent required
If the consent is active, users will see the expiration date and purpose before they can download the image. Images with expired consent appear faded out and cannot be downloaded. If no consent is required for an image, users will see the icon and are free to download.
How can I see all the images affected by a consent expiration?
When a consent for an image expires or is withdrawn, it is necessary to stop using that image immediately. With the Skyfish consent tool, you can instantly find all the images you have linked to a particular consent in the consent overview. The number of linked files is listed under the column header “Files”. Just click on the listing to view all linked files and, if needed, unlink one or all of them from the consent. Once the consent expires for an image, the system automatically prevents downloads and disables share links and PowerPoint embeds so it cannot be accidentally misused in the future.
Can I make sure users are not able to see the details of any consent form?
Only admins and users designated as “consent admins” have access to the consent overview, where all consent files are stored. Any file uploaded as a consent is automatically added to this overview. To protect personal data, users cannot open or view the original consent files. Instead, admins can enter key details such as the expiration date and usage purpose when uploading a consent. This information is then visible to users, while the full consent form remains restricted.
What if I have images that don’t require consent?
Consent is required for any images containing identifiable individuals. Images that do not require consent may include stock images, images with no identifiable subjects, and images intended for internal use only. Images of this kind can be marked as “no consent required” in order to make it visible to users that the image may be downloaded freely without consent. To do this, admins need to open the file info and click on the “Not required” button. Afterwards, the “no consent required” icon will appear on the image to guide users.
I have consent forms on Skyfish as pdfs already. How can I add them to the consent tool?
If you have consent forms stored on Skyfish that are not yet labelled as such, converting them to consents is easy. Just right click on the file and select “convert to consent” from the menu. This will automatically relocate the file to the consent overview.