Smart Tags in Digital Consent Templates
Smart tags allow Skyfish to automatically fill in key information when a consent is issued, signed, and stored. Using them correctly ensures consistent data, reduces manual entry, and keeps your consent workflow traceable and reliable.
List of Smart Tags
Contract Expiry Date: The date the consent stops being valid.
Skyfish calculates this automatically from the day the consent is signed, based on the validity period you set under “General Details”. The expiration date is then added to the smart tag in the consent.
Contract Issue Date: The date the consent was created or signed.
Issuer Company Name: The company issuing the contract.
This smart tag uses the name registered under “Skyfish Settings” → “Company details”. If you want a different company name to appear in the consent, either:
- update the company name in Skyfish, or
- remove the smart tag and type the name manually into the template.
Issuer Privacy Policy: A link to your company’s privacy policy.
As the data controller, you must make this available to signers. If your privacy policy is online, add the URL under “Consent” → “Settings” → “Digital Consent”. Skyfish will automatically link the smart tag to that URL.
Project Name: The title of the Digital Consent created from the template.
Every signed consent returned to the system will be stored under this name.
Signer Email: The signer’s email, entered on the sign page before submitting. Required.
Signer Name: The signer’s name, entered on the sign page before submitting. Required.
Signer Phone: The signer’s phone number, if you choose to require it.
If enabled, the signer must provide the number before signing.
Consent Purpose: The purpose for which the signer grants permission to use the relevant images or videos.
See additional guidance below.
Guidance on Using Smart Tags
1. Use smart tags for all dynamic information
Smart tags ensure the correct information is inserted when the consent is created, issued, and signed. They reduce errors and keep data consistent.
2. Color coding for clarity
- Green smart tags relate to the Signer
- Blue smart tags relate to the Issuer
Signer tags are filled in by the signer. Issuer tags are filled in automatically from your Skyfish settings.
3. How signer information is collected
- Signer Name and Signer Email are always required.
- Signer Phone and a selfie can be required if needed.
All signer tags are filled in directly by the signer on the sign page.
4. How issuer information is filled
Issuer tags pull data from:
- Your Skyfish company profile
- Your Consent settings
- The specific Digital Consent you created
If a specific field must not be autofilled (e.g. you want a different company name), leave out the smart tag and type the information manually.
Guidance on the “Consent Purpose” Smart Tag
Why you should always use this tag
If you include the Consent Purpose smart tag in your template:
- The purpose text entered during Digital Consent setup will automatically appear in the signed consent.
- The same purpose will also show in the information pop-up and download notes on all linked media, helping ensure materials are used correctly.
- Skyfish search can filter consents by purpose using keywords from this field.
Alternative purpose for internal use
You can specify an alternative internal purpose.
This is helpful when:
- The official consent is written in one language
- Your team needs to view the purpose in another language
In this setup:
- Official purpose appears in the consent
- Internal purpose appears in pop-ups and download notes
If you don’t use the “Consent Purpose” smart tag
Purpose becomes mandatory during Digital Consent setup.
You will need to enter the alternative internal purpose manually.
Guidance on Contract Dates
Contract Issue Date
Contract Issue Date: Automatically filled when the consent is created/signed.Contract Expiry Date
Contract Expiry Date: Automatically calculated from the day the consent is signed and based on the validity period you define.This date:
- Defines when the consent is no longer valid
- Helps ensure compliant media use
- Enables Skyfish to send expiration alerts and automatically block downloading of expired media